Love it or hate it, it is an essential part of business today. Some business owners feel investing in technology is a waste of funds. Others believe technology works well for other company owners, but cannot make it work for themselves. Here is a listing of the top 10 mistakes business owners make that contributes to the expense of inefficient IT adding up. Read it and prevent the exact same pitfalls. Is IT a part of your strategic business plan? If not, why not? If not, your firm will be unnecessarily challenged in meeting strategic goals. Technology is intimidating, confusing and complicated, but also linked to the success of an increasing amount of companies in todays marketplace. All you need is a great IT Adviser to work with you, make recommendations based on your own goals, and deploy those recommendations in time and on budget.
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Don’t think it’s important? Well let’s review that for a minute. * Your client information is saved on computers * Your sales attempts, leads etc are stored on computers and demand advanced applications to monitor. * Your employees are more efficient with printer and file servers installed within the network, and work on computers. * Your communications rely on SmartPhones and e-mail, antivirus software, cell phones and syncing them all back to office computers and so forth. * All your information has to be protected, backed up and available for retrieval should disaster strike. If you haven”t thought about just how significant a regular IT audit & review is for your company, you”re leaving too much up to opportunity. IT is an important part of your business.
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Give it budget, the appropriate focus and thought and see how it can add value to the entire tactical plan. Does your technology did you attempt to make your business plan fit with whatever technology you had or match your business plan? Ensure your IT supports that in the most cost and time efficient way possible, if your growth strategy requires a team of alone operating sales reps. If your work flow is more of a procedure that must go from person A to person B to person C, then your IT design should match your work flow. It’s costing you money and time if it doesn’t. Avoid the error of making your company strategy fit into your existing IT create. That could be a devastating move for your company.
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With assistance from a trustworthy IT Advisor, you add value to your own company, can locate and execute solutions that support your business needs and simplify day-to-day operations for your whole team. Is The Technology Protected? Your hazards might comprise: * A virus * A network wide virus * A fire * The failure of your single back up drive * Employee theft of data * And only plain hack for the fun of it hackers Your technology should be secure. Many companies under invest in too many and this place come to regret it. One unfortunate event can prove to seriously outweigh the cost of buying appropriate security. Have You Been Under Using Technology In Your Company? Have you ever purchased the correct amount of technology or power for your needs? Are your chips slowing down your team?
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Is your server scalable? Would you continue to purchase an antiquated version when the price/benefit ratio for a fresh system makes fiscal sense. Technology is an investment and can give your company a competitive edge that is significant. Don”t overspend on unneeded technology simply because you’re enamoured with “toys” “” yes, this is the case with some uncommon folks. But do strike the right balance that can give your company the IT power it has to excel forwards. You bought what? How are you currently thinking about using that technology? You might be surprised to learn that there are cases of business owners never using it and then purchasing technology.
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It typically results from an impulse buy or a “sale” purchase. It may not fit in if your technology purchase was not part of tactical business plan. If your technology purchase was the result of a sale, it may be the technology that is wrong. Even when it is the right piece of gear or applications, simply purchasing it doesn”t automatically mean that you might have thought enough about how to: * Make it work with what you”ve already got * How to properly install and configure it * How to train your team on using it properly/to complete potential * Porting your info over to it”and so forth. Don”t be frivolous with IT purchases. Work with your IT Adviser to make executions and planned purchases. Don”t Get “Sold” If you go out shopping for IT, or give most IT “sections” a budget, I promise you they will find something to spend it on. It may not be what your business needs, but they curently have a “new”, “exciting” or “cutting edge” alternative that they have been drooling over and dying to work with. Is it what best suits your needs?
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Maybe not. Will it be the easiest most effective solution to your requirements, and easy enough for all you employees to use? Are you really sure about that? It comes down to this: You don”t want business processes to fit in to your technology. You need the right technology to support your business processes in the most effective manner possible. An independent IT Adviser who won”t gain financially from a purchase recommendation is a shrewd selection here. Such an IT Advisor won”t “sell” you anything, but can help you navigate your options and purchase the IT you need.
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Failing To Outsource There comes a time in every new company when the price advantage of handling your IT yourself diminishes to the point of no return. At that time, outsourcing might only be the practical option. In middle size firms, outsourcing or having an IT firm on call as needed helps balance costs and necessary IT support. In a big firm, outsourcing can reduce the IT funds with Service Level Agreements. Service Level Agreements are suitable for many businesses, giving them a fixed cost for enough IT service to economically run their company. The best part is that Service Level Agreements cost a fraction of a full time IT employee. Make sure you investigate this choice thoroughly.
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Unless technology is your core service or product, your needs may best be served by a completely independent IT business and an excellent Service Level Agreement. Failing To Plan for the Worst Disaster restoration is a term frequently used for cleaning up after a hurricane, tsunami or data loss. Albeit in different ways, all incidences are considered a calamity for those involved. But information loss doesn”t just occur when a drive fails or becomes corrupted. Paper fades or goes up in a fire. Apparatus are stolen. Data Protection options help reduce such losses.
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A well thought out back up and restoration strategy can be simple to implement and low cost to run. Too low of a risk. In some instances, it could mean the death of a business. What”s Your IT Policy? How Many Hours Do You Need Employees On Facebook? Never-Ending of hours are wasted each day by workers who are the clock, but doing anything but business related work. Social media, IM, chatting, web surfing, online dating and private e-mail pervades the business landscape.
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You don”t need to be austere and cut it out entirely, however you can track it, subdue it and significantly reduce those lost productivity hours. How about your firm eco-friendly policy and the environment? Is it important to you? Perhaps you have communicated that to your employees? Do they know not to print files unless critical, to refill cartridges if possible, to recycle old electronics in appropriate manners? Make it policy and it will adhere. Whether it”s reducing wasted hours on social media or dating sites, or saving paper, your trustworthy IT Advisor can help you better manage your resources by executing the right technology and policy. Grow With It. Scale It.
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Keep Your Technology Up-To-Date. Technology evolves quicker and faster. Don”t buy in to the one sided view of “it’s a never ending cost without return”. Rather, accept and plan that can suit your purposes today but will even grow with you in future. Accept that upgrades are not as dispensable as continuing product development, sales training and team building. Avert delaying upgrades until all of your technology is obsolete and unsupported by your business ( or the software industry), leaving you with the tremendous upgrade bill due at one time. Obviously on the flip side of that token, don”t be the firm buying up technology aimlessly. Your IT purchases should be planned out and support your business model.